DEPARTMENT: Police
REPORTS TO: Chief of Police
CLASSIFICATION STATUS: Full Time, Non-Exempt
SALARY: Anticipated Rate $48,402 - $60,507 annually D.O.Q.
START DATE: Anticipated Starting Date – 10/1/2025
MAJOR JOB FUNCTIONS:
The Police Senior Administrative Office Manager serves as a pivotal member of the department’s support structure, providing executive-level administrative, procurement, and operational coordination essential to the efficient functioning of the Police Department. This position plays a critical role in high-level administrative operations, overseeing the department’s day-to-day activities while directing and supporting key components of the accreditation process to ensure continuous adherence to regulatory requirements and recognized law enforcement standards. The ideal candidate is a highly organized, strategically focused administrative professional with extensive experience supporting executive leadership in public safety or law enforcement. Additionally, they excel at managing complex schedules, sensitive communications, and cross-departmental coordination with discretion and professionalism, while demonstrating proven expertise in accreditation processes, compliance tracking, and audit preparation—reflecting a strong commitment to operational excellence and continuous improvement.
ESSENTIAL FUNCTIONS:
The list of essential functions, as outlined herein, is intended to be a representative of major tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position. Specific tasks on a day-to-day basis will reflect the overall areas of expertise for this position.
- Deliver high-level executive administrative support to the Chief of Police and senior command staff, encompassing the management of complex scheduling demands, sensitive departmental correspondence, strategic internal communications, and comprehensive records oversight to facilitate seamless organizational operations.
- Contributes to the preparation, review, monitoring, and tracking of the department’s operational and capital budgets.
- Plans, support, and coordinate departmental events, trainings, meetings, and interagency collaborations.
- Draft and manage procurement proposals; solicit, evaluate, and compare competitive vendor quotes for the acquisition of specialized law enforcement assets such as tactical equipment, uniforms, information technology solutions, and contracted services, ensuring compliance with procurement policies.
- Maintain records related to procurement, contracts, and accreditation in accordance with departmental procedures and legal requirements.
- Assist in collecting, organizing, and maintaining required documentation and proofs of compliance for accreditation files.
- Monitor accreditation cycles and deadlines, maintain version-controlled documentation systems, and coordinate cross-departmental preparations for external audits and formal assessment engagements.
- Liaise directly with accreditation assessors and regulatory bodies to ensure compliance with standards and assist during on-site assessments or reviews.
- Research law enforcement industry trends, vendor innovations, and emerging needs to support the development of strategic sourcing recommendations for senior police leadership.
- Execute additional administrative, operational, or project-based responsibilities as delegated, contributing to the overall efficiency, effectiveness, and responsiveness of the police department and broader municipal organization.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES:
- A minimum of 3–5 years of progressively responsible complex administrative experience, including at least 2 years in a law enforcement, public safety, or municipal government setting.
- Experience with procurement and contract management in a government or law enforcement context is strongly preferred.
- Demonstrate expertise in the advanced functionality of the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), with knowledge of payroll administration, enterprise resource planning (ERP) systems, and electronic timekeeping platforms, including but not limited to Tyler Munis and PowerDMS, supporting data-driven decision-making and streamlined organizational workflows.
- Skilled in the performance of advanced mathematical calculations including complex spreadsheets.
- Knowledge of Florida Laws as they pertain to Police.
- Knowledge of records management requirements.
TRAINING, CERTIFICATIONS, AND EXPERIENCE:
Associate degree in Public Administration, Criminal Justice, Business Administration, or a related field required; Bachelor’s degree preferred.
SPECIAL REQUIREMENTS:
- Possess a valid Florida Driver’s License.
- Notary commission preferred; must be obtained within the first year of employment
- Fill out a Disaster Response Survey and the employee will be required to be available to work during a declared disaster.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is constantly required to sit, stoop, stand, walk, and reach. The job is not exposed to any significant environmental hazards. The job requires normal visual acuity, and field of vision, hearing, speaking, color perception, sense of smell, depth perception and texture perception. Ability to work evenings, weekends, holidays and during emergency situations as required. Ability to stand or sit for periods longer than 30 minutes but not to exceed four hours consecutively. Ability to lift boxes not exceeding 50 pounds occasionally.
SENSORY REQUIREMENTS:
Ability to hear, speak and understand conversations in English in various tones of voice, as well as accents or rapidly spoken words in order to perform the job. Ability to see, read, and comprehend letters, numbers, words, characters or symbols which are both large and small. Ability to print and draw numbers, words, characters and symbols which are legible and understood by others. Ability to learn complex tasks and remember how to complete tasks without assistance once trained.
WORK ENVIRONMENT:
Work is performed in an active office environment with little exposure to outside temperatures, dirt and dust. Ability to deal with stress related to routine deadlines and occupational problems, which demand immediate attention. Necessity to multi-task successfully.
The City of New Port Richey is an Equal Opportunity Employer. In compliance with Equal Opportunity guidelines and the American with Disabilities Act, the City of New Port Richey provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. DFWP