Utilities Administrator

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Position Description

DEPARTMENT: Public Works

REPORTS TO: Public Works Director

CLASSIFICATION STATUS: Exempt

SALARY: $31.36 – $48.60 hourly

 

MAJOR FUNCTION:

Highly responsible professional, technical, managerial, administrative and supervisory work engenders this position. Under limited supervision, performs a variety of responsible staff management duties and projects for the Public Works Director. Oversees the functional areas of Stormwater Utilities, Water Production, Water Distribution, Reclaimed Water Production, Water Pollution Control, and Sewer Collections divisions. Supervises personnel in above areas. Manages a program of activities that focus the City’s efforts on customer service and the continuing development of the City. Considerable independent judgment and initiative is required in performing assigned tasks thoroughly and without error. Considerable tact and courtesy are required in frequent contact with division managers, other department directors, city officials and the public.

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the major tasks performed within this classification.  It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.  Specific tasks on a day to day basis will reflect the overall areas of expertise for this position.

  • Provides overall direction for the forecasting, preparation, development and administration of department budgets, ensuring all resources and operating guidelines necessary to carry out set goals, objectives, and duties of the department;
  • Oversees the activities of management staff in planning, managing, and ensuring availability of resources required to operate and maintain the City’s utilities systems and infrastructure;
  • Serves as a leader to plans, organizes and directs the operation, installation, maintenance and repair of storm water, water and sewer lines, water treatment and related public works operations;
  • Direct,  oversee  and  participate  in  the  development  and administration  of  the Public Works Department’s work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures;
  • Ensures successful provision of potable water for public use in compliance with federal, state, and local regulatory standards and requirements;
  • Performs activities in accordance with standard operating procedures, City utility specifications, Florida Department of Transportation standards, American Public Works Association best management practices, environmental regulations, City guidelines, and other County, state and federal regulations to ensure continuity of operations and efficient use of resources;
  • Interprets, applies, and ensures City compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations;
  • Directs proper management and maintenance of treatment plants and utilities infrastructure in compliance with local, state, and federal regulatory laws, standards and requirements governing the work;
  • Interacts with various federal, state, and local regulatory agencies to coordinate regulatory compliance activities; monitors proposed regulations or changes to existing regulations; incorporates new/changed regulations into operational procedures;
  • Maintains responsibility for long range planning of all water resources, to include surface water, ground water, and reuse water;
  • Participates in maintaining and updating the City’s master plan and related long-term plans for provision of water services, including number of facilities, size/capacity of facilities, and location of facilities;
  • Plans, organizes, and directs activities through receipt and evaluation of reports prepared by managerial and administrative staff and through conferences with management personnel;
  • Develops and implements long and short term plans, goals, and objectives for all utilities functional areas of responsibility; evaluates efficiency and effectiveness of operations, procedures, and use/allocation of resources;
  • Develops new and/or modified systems and implements operational improvements as needed to accomplish and/or enhance overall product delivery;
  • Oversees the activities of management and supervisory staff in ensuring proper acquisition, maintenance, repair and replacement of operating and mechanical equipment, components, apparatus, materials, and supply inventories;
  • Oversees the administrative reporting, documentation, and records management for functional areas of responsibility;
  • Establishes and ensures adherence to prescribed schedules and routines regarding the regular inspection, maintenance, and repair of utility systems treatment plants, pump mechanical operations, equipment and supply inventories, engineering infrastructure, and construction;
  • Formulates, develops, implements, and provides interpretation on department policies and procedures;
  • Prepares various reports, analyses, and statistics for tracking performance, demonstrating compliance, and responding to City administration requests;
  • Seeks and establishes relationships and effective communications and partnerships with community agencies, governmental/health organizations, educational institutions, and local civic/business organizations; serves as department liaison;
  • Conducts regular meetings with staff to provide updates, address special problems, recognize individual/group accomplishments and communicate new/changing initiatives;
  • Responds to emergencies and critical incidents, and assumes responsibility for determining proper resolution and any necessary mitigation in compliance with applicable regulatory standards and requirements;
  • Maintains current knowledge of trends and developments in the technical fields of municipal utilities engineering, operations, and administration;
  • Makes field inspections of utilities projects to ascertain status;
  • Reviews and evaluates work methods and procedures and meets with management staff to identify and resolve problems;
  • Assesses and monitors workload; identifies opportunities for improvement and implements changes;
  • Selects, trains, motivates, and evaluates personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures;
  • Oversees and participates in the development and administration of the departmental budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary;
  • Direct the preparation of agenda items for the City Council, and various committees and boards involved in Public Works Department activities; present agenda items to the City Council as needed;
  • Supervises the identification and inspection of the condition of department’s assets;
  • Coordinates work with other departments and City Manager; maintains records and files; prepares reports;
  • Performs liaison between the Office of the City Manager and field and office operations of the department;
  • Receives citizen inquiries or complaints and dispatches available information recommending action;
  • Reviews work or subordinates for completeness and accuracy; evaluates and makes recommendations as appropriate; offers advice and assistance as needed;
  • Provides direction and guidance to Division Managers;
  • Receives citizens inquiries or complaints and dispatches available information recommending action;
  • Inspects construction projects in progress for compliance to plans and specifications;
  • Coordinate Public Works Department activities with those of other departments and   outside   agencies   and   organizations;   provide  highly   responsible   staff assistance to the Public Works Director; prepare and present staff reports and other necessary correspondence;
  • Participates in the selection of private contractors for services;
  • Conducts contract negotiations, monitoring, and policy development;
  • Attends City Council meetings, Community Redevelopment Agency meetings, Department Head meetings, Development Review Board meetings, and all other meeting schedule; and
  • Performs related tasks as required.

MINIMUM QUALIFICATIONS:

Knowledge, Skills, and Abilities:

  • Advanced knowledge of local, State and Federal laws, rules and regulations as applied to the activities and programs of municipal government.
  • Advanced knowledge of public administration, ordinances, policies and procedures of the City.
  • Comprehensive knowledge of principles, practices, methodologies and techniques utilized to effectively manage and motivate a diverse workforce.
  • Comprehensive knowledge of municipal public works and utilities administration, planning and design.
  • Considerable knowledge of Civil engineering practices, methods and procedures to employ tools, equipment, materials and procedures to effectively construct, water, sewer and reclaimed water systems and other related City assets.
  • Considerable knowledge of environmental regulations pertaining to construction.
  • Considerable knowledge of Florida Department of Environmental Protection Solid Waste permitting, FDEP National Pollutant Discharge Elimination System (NPDES) permitting, South West Florida Water Management District (SWFWMD) permitting/grant funding, and Community Development Block Grant (CDBG) funding and construction requirements.
  • Considerable knowledge of the Incident Command System.
  • Considerable knowledge of FEMA guidelines, form and reimbursement practices.
  • Considerable knowledge of safety precautions, governing laws, ordinance, statutes and regulations.
  • Considerable knowledge of the capabilities of vehicles, equipment and tools used.
  • Knowledge of contract administration and negotiations.
  • Knowledge of Work Zone Maintenance of Traffic.
  • Knowledge of Microsoft Office software (Excel, Access, Power Point and Word).
  • Knowledge of ESRI GIS software.
  • Knowledge of computer – aided design and drafting programs and knowledge of mathematics up to and including trigonometry.
  • Knowledge of local community issues.
  • Knowledge of the principles and techniques of planning, management and scheduling of public works projects.
  • Ability to accurately prepare, report, and make presentations to Council.
  • Ability to establish and maintain effective working relationships with government officials, associates, contractors and the general public.
  • Ability to perform research, compile data and make effective applications of findings.
  • Ability to solve problems and make quality decisions.
  • Ability to review and analyze plans and specifications for the construction of public facilities.
  • Ability to formulate comprehensive operational policies and procedures.
  • Ability to prepare technical reports.
  • Ability to plan, assigns, direct and evaluates the work of subordinates.
  • Ability to plan and supervise the work of a large staff.
  • Ability to present long-range public works plans and programs.
  • Ability to prepare sketches and drawings for maintenance projects and new construction projects.

TRAINING, CERTIFICATIONS, AND EXPERIENCE:

Graduation from an accredited four-year college or university with a degree in Civil Engineering, Business Administration, Public Administration or a related field.  Eight (8) years experience in an administrative or supervisory position that involved activities such as contract administration, personnel management, and budget preparation for a department maintaining and constructing water, sewer and reclaimed water utilities. A comparable amount of directly related experience may be substituted at the City’s discretion for the minimum educational requirements if candidates are not available that fully meet the minimum requirements of the position as posted.

SPECIAL REQUIREMENTS:

Must possess a valid Florida Drivers License. Ability to operate a motor vehicle. Must possess or obtain and FDEP Qualified Stormwater Management Inspector Certification within one year of employment. Must possess all Federal Emergency Management Agency’s ICS Certifications required for an Incident Commander or obtain the certifications within one year of employment. This position is to be considered an “essential personnel” and is required to report to duty for emergency situations such as floods, hurricanes, tornadoes, sinkholes, water/sewer breaks and other crises to provide for public safety.  Every New Port Richey employee is required to fill out a Disaster Response Survey and is subject to being required to report to work during a declared disaster. Employee must live close enough to the City to be able to respond to Emergency call backs and be on scene within 30 minutes.

PHYSICAL DEMANDS:

Physical Ability:

Transitions from indoor to outdoors. May be required to sit for long periods of time, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, stoop or kneel or crouch to file.

Sensory Requirements:

Ability to hear, speak and understand conversation in English in various tones of voice, as well as accents or rapidly spoken in order to be able to do job.  Ability to see, read, and comprehends letters, numbers, words, characters or symbols, which are both large and small. Ability to print and draw letters, numbers, words, characters and symbols which are legible and understood by others.  Ability to learn complex tasks and remember how to complete tasks without assistance once trained.

WORK ENVIRONMENT:

Ability to deal with stress related to routine deadlines and occupational problems, which demand immediate attention. Necessity to multi-task successfully. Ability to accept decisions made by others that may be in opposition of own views. Ability to deal with both legislative and administrative personnel of the City in a tactful manner.

Applications can be emailed to HR@cityofnewportrichey.org, faxed to 727-853-1043 or sent/dropped off to 5919 Main St., New Port Richey, FL 34652.   EOE/DFWP

The City of New Port Richey is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the City of New Port Richey provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.