Administrative Clerk - Residential Rentals

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Administrative Clerk - Residential Rentals

DEPARTMENT: Fire Department

REPORTS TO: Fire Chief

CLASSIFICATION STATUS: Part Time, Non-Exempt

SALARY: $12.42 hourly (29 hours weekly)

 

MAJOR FUNCTION:

The Residential Rental Inspection Program is administered under the supervision of the Inspection Coordinator within the Fire Department. Some of the job duties include scheduling and coordinating the inspection schedule. Coordinating the monthly inspection calendar of inspectors. Maintaining a database of rental properties as well as identifying new rental properties in the city. Sending out monthly post cards with notice of inspection. Work closely with Code Enforcement. Work closely with the Billing and Collection Department ensuring accuracy of permit issuance. Assist the inspectors with record keeping of inspection cases. Ensure all residential rental properties are being inspected on an annual basis.

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the major tasks performed within this classification.   It is not necessarily descriptive of any one position in the class.  The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.  Specific tasks on a day to day basis will reflect the overall areas of expertise for this position.

  • Promote the safety, health and welfare of the residents of New Port Richey
  • Support the maintenance of quality rental dwelling units throughout the city.
  • Reduce the number of code violations related to rental dwellings in the city.
  • Maintain the property values of rentals and owner-occupied dwellings.
  • Receives confidential material; composes letters and memoranda for the Director’s signature.
  • Maintains files and records for the department.
  • Is responsible for departmental records management in compliance with State of Florida Records Management.
  • Prepares and types a variety of routine and special reports from source material in files, including confidential material.

MINIMUM QUALIFICATIONS:

Knowledge, Skills, and Abilities:

  • Knowledge of business English, mathematics and legal formats and terms.
  • Ability to communicate clearly, both orally and in writing.
  • Knowledge of the operations of City government including Department-wide computer programs.
  • Knowledge of department procedures.
  • Knowledge of ordinances, official functions and human resources procedures applicable to department.
  • Ability to work independently on complex and confidential administrative tasks, compose effective and accurate correspondence, and deal with non-routine and complex tasks.
  • Ability to multi-task successfully.
  • Ability to deal with the public in an effective and courteous manner.
  • Ability to communicate successfully with legislative and administrative personnel of the City.
  • Ability to keep complex fiscal and statistical records, ledgers and files and provide information correctly and concisely, orally and in writing.
  • Ability to listen and ascertain the needs of customers; ability to find and communicate accurate information concerning process, policies and procedures to customers; ability to respond to customers tactfully and courteously.
  • Expertise with internet, word-processing, e-mail, document management, and spread sheet programs utilized by the City and department.
  • Ability to establish and maintain effective working relationships with City officials, employees and the general public.
  • Ability to organize, record and deliver information.
  • Ability to utilize mathematical formulas and exercise analytical judgment.
  • Meet FEMA requirement for NIMS certification.

TRAINING, CERTIFICATIONS, AND EXPERIENCE:

Minimum education and experience equivalent to graduation from high school or equivalent with Five (5) years of general office experience; or the equivalent in education, training, and experience, this would provide the necessary knowledge, skills and abilities. Preference is given for A.A. in business, public or office administration. Notary Public preferred. Preference is also given for related experience in a public sector or private sector organization working in an administrative support capacity for upper management.

SPECIAL REQUIREMENTS:

Must have a valid Florida drivers’ license.  Ability to operate a motor vehicle. May be required to work nights and weekends for specific events.  Every New Port Richey employee is required to fill out a Disaster Response Survey and is subject to being required to report to work during a declared disaster.

PHYSICAL DEMANDS:

Physical Ability: 

Requires sedentary work that involves walking or standing some of the time and routine keyboard operations. The job risks exposure to no significant environmental hazards. The job requires normal visual acuity, and field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception. Ability to stand and sit for periods longer than 30 minutes but not to exceed four hours consecutively.  Ability to climb stairs and ladders occasionally.  Ability to lift boxes not exceeding 25 pounds occasionally.

Sensory Requirements: 

Ability to hear, speak and understand conversation in English in various tones of voice.  Adept at listening to and understanding others from a variety of cultural backgrounds.  Ability to see, read, and comprehends letters, numbers, words, characters or symbols, which are both large and small.  Ability to print and draw letters, numbers, words, characters and symbols which are legible and understood by others.  Ability to learn complex tasks and remember how to complete tasks without assistance once trained.

WORK ENVIRONMENT:

Administrative and other work is performed under typical office conditions and in every room where operations are conducted.  The noise level in the work environment is usually (moderate but may be noisy in certain locations.) By the very nature of this type of work it can be very busy with shifting demands.  Ability to deal with stress related to routine deadlines and occupational problems, which demand immediate attention.  Necessity to multi-task successfully.  Ability to accept decisions made by others that may be in opposition of own views.

 

Applications can be emailed to cliverd@cityofnewportrichey.org or sent/dropped off to 5919 Main Street, New Port Richey, FL 34652.   DFWP/EOE

The City of New Port Richey is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the City of New Port Richey provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.